When entering

This page is information for our participants, should you choose to join one of our competitions. You will not receive further information besides what we have written below before the festival weekend, but should you have any questions please do not hesitate to contact us at mail@DanishOpenBellydance.dk  and we will do our best to help you.

Please make sure you have read and understood the rules and categories including time limits 😉

We are very much looking forward to welcoming you to Danish Open Bellydance and we will do our very best to give you the best possible experience.

Even though you are competitors during Danish Open Bellydance, please remember that you are also colleagues. Please take good care of each other backstage, lend a helping hand, and endeavour to maintain a friendly and supportive atmosphere throughout.

Good luck to you all and remember to have fun on stage as well as backstage 🙂

Shimmies

Noura and Merrild
Organizers

COMPLETE YOUR REGISTRATION 

  • Pay the invoice for the entry fee(s). It will be enclosed in the email you will recieve from us shortly after you have sent the registration.
    You have the option to pay via bank tansfer, MobilePay/MyShop or PayPal/credit card – please be aware of the fees which can be found on the application form. All fees must be paid by the sender for any type of payment.
    If we do not receive the full
     amount your registration will not be approved.
    If you later choose to add e.g. workshops, dormitory, photos, video etc. to your order, a new invoice will be sent.
  • Send us your photos
    – One photo in costume (full figure facing the camera),
    – One photo in half figure or portrait of your choice (facing the camera),
    – Groups will of course need to send a group photo with all the participants visible (please stand as close as possible).
    Pictures must be emailed as an attached jpg-file with a resolution of 300 dpi. Please state the photographer’s name or if the picture is private. Please note that it is your responsibility that you have the full rights to the pictures and that Danish Open Bellydance are free to use the photos for promotion.
  • Send us a short biography/presentation (only for participants residing in Denmark – this will be used in e.g. press releases). The biography/presentation must be written in Danish and be between 500 and 800 characters.

Pictures, biography etc. can be sent to: mail@DanishOpenBellydance.dk

If you have participated in the competition before we will find and use a picture of you from a prior competition unless you send us a new one within 7 days after you have sent your registration.

DEADLINES  – PLEASE REMEMBER THEM!

15 September 2018

  • Registration for the competition closes. Registration fees etc. must be paid by this date.

20 September 2018 (latest)

  • Competition participants and dance order will be published on our webpage.

1 October 2018

  • Deadline for early-bird prices!!!
  • Information about your music – the name of the piece you have chosen and the artist’s name.
  • Name of choreographer if you have not made the choreography yourself – for Soloists and Grand Divas, it is obligatory that you have made your own choreography.
  • What props you have chosen.
    If you need help to place your prop on stage before your performance you can tell the support staff backstage upon arrival and check-in.
  • Whether you will be starting your performance on stage or off stage.

Any other information which the organizers should know.

1 November 2018

  • Ordering you pictures
  • Booking your professional video
  • Buying your participant competition/show ticket and buffet ticket
  • Ordering a place in the dormitory.

MUSIC
Make sure the music is within the time limit stipulated in the rules. If you exceed the time limit, your music will be stopped.

If you choose not to upload your music to Dropbox you can bring it on a CD or a USB stick on the competition day and hand it over when you check in backstage – you might want to bring a CD/USB stick anyway as a precaution should something go wrong.

Please note that your music must be on one CD or a USB drive which ONLY contains the music you will be using in the competition.
It is your own responsibility to get your CD/USB drive back after the competition has ended.

Please label your CD/USB drive or your upload as follows:

  • Your name (Artist  or Group name)
  • Category (Oriental Fusion, Tomorrow’s Stars, Group, Grand Diva, Soloist, Live Tabla Solo)
  • Your number in the dance order (this will be published after the draw of dance order here)

Send your music in advance – Deadline 1 November:
You have the option of uploading your music in advance to our sound engineer, Mikkel, who will be controlling the sound during the festival weekend.
The music can be uploaded in WAW, MP3 or similar format via the links to Dropbox found below.
If you have any questions you are welcome to contact the organizers at mail@DanishOpenBellydance.dk.

To make sure the right music is played when you go on stage, it is very important that you remember to name your music correctly before you upload it.

Please name the music file as follows:

  • Your name (Artist or Group name)
  • Category (Oriental Fusion, Tomorrow’s Stars, Group, Grand Diva, Soloist)
  • Your number in the dance order (this will be published after the draw of dance order here.

Links to Dropbox folders where you can upload your music:

PHOTO / PROFESSIONAL VIDEO
Please see price list enclosed in the email you get when you enter for prices for photos, professional videos etc. Pre-order can be made to the organizers via e-mail.
If purchased during the competition weekend, the payment must be made in Danish kroner or Euro (if you pay with Euro only notes are accepted and no change will be given back).

Photos
A photographer hired by the organizers will be present.
You can pre-order your pictures, buy them at the venue or order after the festival.
– Please note that the pre-order price is lower than if you buy at the venue or after the festival.
Still photos taken by the audience during the competition will be allowed, though only with the camera flash turned off.

Professional video
A professional video photographer hired by the organizers will be present during the festival.
You can pre-order your video, buy it at the venue or order after the festival
– Please note that the pre-order price is lower than if you buy at the venue or after the festival.
The video photographer is only certain to film the dancers who have pre-ordered.
Video taken by the audience during the competition will be allowed, though only from their seats – they are not alloved to stand up or move closer to the stage for a better recording.

THE STAGE
Pictures can be seen in our Facebook  album ‘Venue’.

The stage measures 6x10x1 meters. You can enter the stage from both sides. There will be a fairly steep staircase up before you enter the stage – there will be a railing to hold on to. On top of the staircase you walk straight onto the stage.

The stage floor is wooden – painted black. The stage curtain (background) will be black with the Danish Open Bellydance logo in the middle.
Stage light will be standard for all participants – white front light to illuminate dancers.

The judging panel will be placed in front of the stage for best and full view of the participants when performing.

DRAW OF DANCING ORDER 
On Sunday 16 September 2018 we will conduct the draw for the dancing order.

Shortly after the draw has taken place, and no later than 20 September, the result can be found under Participants.

IMPROVISATION 
(Soloist, Grand Diva and Tomorrow’s Stars)

The participants in the categories Soloist and Grand Diva will be doing their improvisation to an unknown piece of music (CD). 4-6 dancers will be improvising at the same time as one group. The improvisation will have a duration of 2-4 minutes per group.

Be aware that the final details of the improvisation rounds will be presented backstage on the competition day.

Before the competition starts all participants in the Tomorrow’s Stars category will go on stage for a short improvisation. The music will be unknown.
The improvisation rounds for participants in the category  Tomorrow’s Stars will not be part of the competition and will not be judged.

VENUE and check in
The competition, workshops and Gala show, Open Stage, Bazar etc. take place at Glostrup Hallen: Stadionvej 80, 2600 Glostrup.

Please arrive well before the time you are due to go on stage. Time listed in the time schedule are estimates only and might be changed.

All participants MUST check in backstage no later than 30 minutes before the competition starts.

BACKSTAGE
There will be mirrors backstage, but not enough for everyone to have their own for a longer period of time. We therefore encourage participants to do some of their make-up before arrival.

Backstage there will be tables and chairs for your comfort as well as a cloakroom area with hangers for your costumes and full size mirrors.

Make-up mirrors you will need to bring yourself.

Toilets are available in the backstage area.

Only participants and staff are allowed backstage at any and all times. NO family, friends etc. at any time during the festival.

If you have any special needs, our support staff will do their best to assist you. There will be support staff to guide you and answer any questions you might have at all times during the competition.

When your category is not on stage, we kindly ask you to leave the backstage area. Your bags and jackets can be deposited in the cloakroom. Participants are only allowed access to the backstage area on the day they are participating.

Pictures of the backstage area can be seen in our Facebook album ‘Venue’.

PRACTICAL INFORMATION 

Food 
During both Friday, Saturday and Sunday, competing participants will be provided with coffee, tea and water, fruit and sweets in the backstage area. Please note that this is available to participants ONLY on days when they are competing (as they are not allowed in the backstage area on any other days).

You are also allowed to bring your own food and drink backstage.

A buffet dinner can be ordered by participants for both Friday and Saturday evening via the registration form or via email to the organizers. The deadline for ordering the buffet is 1 November.

It is also possible to buy snacks and drinks in the café area located at the venue throughout the weekend.  Here you can see the selection and price list.

Participant tickets 
You are allowed to watch the other participants on the day you participate free of charge.

Tables will be reserved at the back of the venue for participants. If you wish to be seated somewhere else, you must buy a ticket at full price via billetlugen.dk.

Participants who wish to watch the competitions/Gala show on the days they are not participating can purchase an entry-ticket from the organizers when they sign up .
Please see price list on the entry form or enclosed in the email you get when you enter for the full details.
If you buy a ticket in advance for both the Friday Gala show and a competition day you will, as a participant, get a special price.
If bought during the competition weekend, the payment must be made in Danish Kroner or Euro (if you pay with Euro only notes are accepted and no change will be given) – no discount will be given.

Accommodation
If you are looking for a hotel near the venue or want to stay at our venue, a dormitory is created especially for participants, please click here for more info.

We have a special deal with Glostrup Park Hotel where you can book your stay at a special price if you mention Danish Open Bellydance when you make your reservation.

PRESS
It is our hope that Danish Open Bellydance will create a lot of positive publicity and the press will be invited to the event, of course.

Please note that it is important for us that it is the participants who are in “the spotlight” and we ask you to participate in any way possible should we be contacted by the media (TV appearances, magazines etc.).

Several press releases will be issued by the organizers before, during and after the competition.

Should you be contacted by the press, we ask you to be helpful – participate in interviews, TV spots and answer any questions they might have about belly dance and the competition. We wish to make belly dancing more popular and get as much positive focus on the dance as possible.

For the Danish participants, a press release to your local media will be sent out containing information based on your biography.

Links and #

Facebook 

Instagram: #DanishOpenBellydance

Snatpchat: #danishopenbelly

Twitter: #DOBellydance

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s